Exeter and District Basketball Association
Tuesday September 19 2017 
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Constitution



EXETER AND DISTRICT BASKETBALL ASSOCIATION

 

CONSTITUTION

 

  1. Name

 

The Association shall be named The Exeter and District Basketball Association, hereinafter called the Association.

 

  1. Objects

 

a)    To develop, promote and encourage all aspects of basketball

 

b)   To act as the controlling body for basketball in Exeter and the surrounding district, within the overall jurisdiction of Basketball England to which the Association shall be affiliated.

 

c)    To approve, organise, administer and promote basketball competitions within its district.

 

  1. Constitution

 

The Association shall be constituted of its members as hereafter defined and any honorary members who may be appointed by the Association.

 

  1. Membership

 

Members shall be clubs and / or individuals. All except honorary members shall be currently registered with the Association. Additionally all clubs (hereinafter including any similar corporations) shall be current members of Basketball England, and all individuals shall be currently licensed by Basketball England.

 

The association shall have the power to refuse any application for membership, and to suspend any member from membership. Any member shall have the right to resign from membership subject to accepting joint liability with all other members for any liabilities of the Association extant at the time of resignation, and to relinquishing any claims the Member might have on the Association, its funds and equipment.

 

  1. Subscriptions

 

There shall be an annual fee for registration of individual players with

the association, to be set by the Executive Committee, in addition to

the Basketball England fees. All clubs and individuals, not licensed with Basketball England through the Association, shall pay an additional registration fee being the sum which the Association otherwise would have received as its share of the license fee.

 

6. Management Committee

 

Responsibility for the management of the Association’s affairs shall

be held by the Management Committee, consisting of the officers

hereinafter defined, and one competent delegate from each club in

membership.

 

In addition the Executive Committee may co-opt not more than four members, such co-option to terminate no later than the following Annual General Meeting (AGM). The Management Committee shall meet at least three times a year including once in the month of September.

 

Each team must be represented by an individual member from that club, who may be an Officer acting in a dual capacity but who shall nevertheless have only one vote at each Management Committee meeting. The quorum shall be nine. Votes shall be decided by a simple majority, with the Chairman having a casting vote if necessary.

 

The Management shall have the power to delegate any of its functions to sub-committees, with or without conditions or over-riding policies; having done so the Management Committee shall not have the power to alter retrospectively any decision of the relevant sub-committee unless a relevant condition or policy has not been adhered to; and, on those grounds only, any member shall have the right of appeal to the Management Committee against a decision of a sub-committee.

 

7. Officers

 

The Officers of the Association shall, if there are persons willing to

serve in these capacities, consist of President, Vice-Presidents,

Chairman, General Secretary, Treasurer plus up to ten additional

Officers. Officers shall retire annually and shall be eligible for

re-election.

 

 

8. Executive Committee

 

The Executive Committee shall be a standing sub-committee of the

Management Committee. The Executive Committee shall consist of

the Officers (not including Vice-Presidents). The Management

Committee shall delegate to the Executive Committee the management

of the day to day affairs of the Association, and the power to create

further Officers posts and fill any vacancy.

 

Particularly, the Executive Committee shall have the responsibility for conducting League and other competitions, and for controlling registration of members, and for appointing a League Secretary to administer these functions on whatever terms it thinks appropriate.

 

The Executive Committee shall meet independently at least seven times a year including once between the Annual General Meeting and the September Management Committee meeting. Additionally, Management Committee meetings shall automatically incorporate Executive Committee meetings. The Executive Committee shall have the power to form sub-committees (these may be disciplinary, fixtures, tournament, emergency, finance, technical, competition, development, rules etc), and to appoint officers to specific roles (such as Fixtures Secretary, Referees Secretary etc).

 

 

9 . Finance

 

The financial year shall end on the last day of May, and a statement of

the Associations accounts (subject to audit) up to and including this

date shall be presented at the AGM. In the event of dissolution of

the Association, any remaining assets shall be devoted to objects

similar to those of the Association, or to any other purposes approved

by the Commissioners of the Inland Revenue.

.

10. Annual General Meeting

 

The AGM takes place in June. The Executive Committee shall report

on its activities for the preceding year. Officers shall be elected for

the following year. Any other items for the Agenda must be

submitted to the General Secretary by the Executive Committee, or

at least two individual members and / or one club, and be

pre-circulated to all Officers and clubs at least two weeks before the

meeting, and be framed as resolutions. No formal business shall be

conducted which is not on the agenda. The rules of conduct shall be

the same as for the Management Committee Meeting, except that no

alteration to this Constitution shall be made other than by at least two

thirds of the members present and entitled to vote.

 

11. Special General Meeting

 

A Special General Meeting shall be convened by the Chairman to take

place within three weeks of receiving a request from the Executive

Committee or a petition drawn by at least half of the clubs. The rules

of conduct shall be the same as for the AGM.

 

12. Liability

 

Any persons, whether or not in membership of the Association, to the

extent that they are not protected by such insurance as is provided by

Basketball England to its members and licensees, participate in any activities under the auspices of the Association at their own risk. The Association does not accept any liability for any damage or injury to persons, including when transported to participate in such activities.

 

19th May 2015

 
 


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