EXETER AND DISTRICT BASKETBALL ASSOCIATION CONSTITUTION
The Association shall be named The Exeter and District Basketball Association, hereinafter called the Association.
- To develop, promote and encourage all aspects of basketball
- To act as the controlling body for basketball in Exeter and the surrounding district, within the overall jurisdiction of Basketball England to which the Association shall be affiliated.
- To approve, organise, administer and promote basketball competitions within its district.
The Association shall be constituted of its members as hereafter defined and any honorary members who may be appointed by the Association.
Members shall be clubs and / or individuals. All except honorary members shall be currently registered with the Association. Additionally all clubs (hereinafter including any similar corporations) shall be current members of Basketball England, and all individuals shall be currently licensed by Basketball England.
The association shall have the power to refuse any application for membership, and to suspend any member from membership. Any member shall have the right to resign from membership subject to accepting joint liability with all other members for any liabilities of the Association extant at the time of resignation, and to relinquishing any claims the Member might have on the Association, its funds and equipment.
There shall be an annual fee for registration of individual players with
the association, to be set by the Executive Committee, in addition to
the Basketball England fees. All clubs and individuals, not licensed with Basketball England through the Association, shall pay an additional registration fee being the sum which the Association otherwise would have received as its share of the license fee.
Responsibility for the management of the Association’s affairs shall
be held by the Management Committee, consisting of the officers
hereinafter defined, and one competent delegate from each club in
In addition the Executive Committee may co-opt not more than four members, such co-option to terminate no later than the following Annual General Meeting (AGM). The Management Committee shall meet at least three times a year including once in the month of September.
Each team must be represented by an individual member from that club, who may be an Officer acting in a dual capacity but who shall nevertheless have only one vote at each Management Committee meeting. The quorum shall be nine. Votes shall be decided by a simple majority, with the Chairman having a casting vote if necessary.
The Management shall have the power to delegate any of its functions to sub-committees, with or without conditions or over-riding policies; having done so the Management Committee shall not have the power to alter retrospectively any decision of the relevant sub-committee unless a relevant condition or policy has not been adhered to; and, on those grounds only, any member shall have the right of appeal to the Management Committee against a decision of a sub-committee.
The Officers of the Association shall, if there are persons willing to
serve in these capacities, consist of President, Vice-Presidents,
Chairman, General Secretary, Treasurer plus up to ten additional
Officers. Officers shall retire annually and shall be eligible for
The Executive Committee shall be a standing sub-committee of the
Management Committee. The Executive Committee shall consist of
the Officers (not including Vice-Presidents). The Management
Committee shall delegate to the Executive Committee the management
of the day to day affairs of the Association, and the power to create
further Officers posts and fill any vacancy.
Particularly, the Executive Committee shall have the responsibility for conducting League and other competitions, and for controlling registration of members, and for appointing a League Secretary to administer these functions on whatever terms it thinks appropriate.
The Executive Committee shall meet independently at least seven times a year including once between the Annual General Meeting and the September Management Committee meeting. Additionally, Management Committee meetings shall automatically incorporate Executive Committee meetings. The Executive Committee shall have the power to form sub-committees (these may be disciplinary, fixtures, tournament, emergency, finance, technical, competition, development, rules etc), and to appoint officers to specific roles (such as Fixtures Secretary, Referees Secretary etc).
The financial year shall end on the last day of May, and a statement of
the Associations accounts (subject to audit) up to and including this
date shall be presented at the AGM. In the event of dissolution of
the Association, any remaining assets shall be devoted to objects
similar to those of the Association, or to any other purposes approved
by the Commissioners of the Inland Revenue.
Annual General Meeting
The AGM takes place in June. The Executive Committee shall report
on its activities for the preceding year. Officers shall be elected for
the following year. Any other items for the Agenda must be
submitted to the General Secretary by the Executive Committee, or
at least two individual members and / or one club, and be
pre-circulated to all Officers and clubs at least two weeks before the
meeting, and be framed as resolutions. No formal business shall be
conducted which is not on the agenda. The rules of conduct shall be
the same as for the Management Committee Meeting, except that no
alteration to this Constitution shall be made other than by at least two
thirds of the members present and entitled to vote.
Special General Meeting
A Special General Meeting shall be convened by the Chairman to take
place within three weeks of receiving a request from the Executive
Committee or a petition drawn by at least half of the clubs. The rules
of conduct shall be the same as for the AGM.
Any persons, whether or not in membership of the Association, to the
extent that they are not protected by such insurance as is provided by
Basketball England to its members and licensees, participate in any activities under the auspices of the Association at their own risk. The Association does not accept any liability for any damage or injury to persons, including when transported to participate in such activities.
19th May 2015